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DBS checks don’t technically expire, but compliance can. The key is knowing what’s required, what’s best practice, and how to stay inspection-ready all year round.

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What the DBS check actually covers

A Disclosure and Barring Service (DBS) check confirms whether an individual is suitable to work with children and identifies any criminal convictions or cautions.

In Ofsted-registered settings, every person who works directly with children or has unsupervised access to them must hold a valid Enhanced DBS with Children’s Barred List check.

That includes:

• Practitioners, teachers, room leaders, and managers
• Volunteers who help regularly or are ever left unsupervised
• Anyone involved in overnight or off-site activities

Roles that don’t involve child contact (like cleaning after hours or admin work off-site) may only need a Basic DBS, but you must be able to justify this decision through a written risk assessment.

The Update Service: a misunderstood lifesaver

The DBS Update Service lets employers carry out instant online status checks rather than applying for a new DBS every time someone changes job. When used properly, it reduces paperwork, speeds up recruitment, and gives continuous assurance that checks remain valid.

However, there are a few important rules:

• The person must join within 30 days of their DBS certificate issue date.
• You’ll need their certificate number, date of birth, and consent to perform an online status check.